September Focus

Hi All

The September focus is now available

Committee

Congratulations To

Vic and Liz

On Their Wedding

The Chairman, Officers, and Committee would like to Congratulate Vic and Liz on their recent wedding yesterday(Thursday 24th Sept 2020). We wish them both all the Happiness in the World.

Virtual AGM

AGM Registration Now Open – Click Here

Dear Members

As you will be aware the Committee postponed the centres AGM in October.  We can now confirm the AGM has been rescheduled to take place on Sunday 29^th November 2020 at 1.30pm, it will be a VIRTUAL ZOOM meeting. You will need to pre-register to attend this event – and details of how to do this will be posted in the next couple of weeks.

As before, with the original AGM we will be streamlining the event with reports and all resumes being sent out in advance and posted on the Website and NOT read out on the day.  By sending them out in advance you have the opportunity to send in any questions on the reports to the Committee so that we are able answer them on the day.  We would also like AOB questions sent in advance to the Committee; again so hopefully we can answer them on the day.  

Like so many things this season this will be a first for us, so in advance we thank you for your cooperation and patience whilst we are working through this.  With the date being set for 29^th November 2020 here are the new cut off dates.

• Nominations to be received by our centre Secretary by 1:30pm(Adult) and 12:30pm(Youth) on Sunday 15^thNovember 2020
• NOTICES of MOTION must be received by our centre Secretary by 1.30pm on Sunday 25^th October 2020
• Rally book cover competition to be received by 1:30pm on Sunday 15^th November 2020

Only members who submitted their Centre Registration Card at least 35 days prior to the date of the meeting (25^thOctober 2020) are entitled to speak or vote, although the Clubs Constitution does not forbid the admission of spouses or other persons of the member’s family. 

As you will have noticed on the current live Nomination form if we had proceeded with the original AGM date of 3^rdOctober we would NOT have been able to form a Committee.  We are short of members coming forward and filling some vital roles.  If you feel you could contribute in some form or you’ve not been happy with how the current Committee have performed now is your opportunity to stand and make that change.   As we have postponed the AGM, we have extended the opportunity for you to put your name forward by the 15^th November. If nobody comes forward and we DON’T form a quorum, the Centre could go into HIBERNATION. (A quorum is a minimum of 5 Centre members and must include Chairman, Secretary & Treasurer).

We appreciate this has not been the easiest of seasons and the Committee have had to make decisions that not all of you agree with, we didn’t expect to be in a PANDEMIC, so there’s always going to be a difference of opinions and an alternative option, but it’s a democratic Committee where everything’s discussed; views and concerns are raised and listened to then voted on, with it taking a majority vote before any action is taken.  

As we’ve said before “YOUR CENTRE NEEDS YOU” if you want to rally with West Hampshire Centre next year it’s no good thinking someone else will do it, sadly it could be too late.

Thank you

Your  Committee

Refund Reminder

Dear All

Just a gentle reminder that we have refunds outstanding for the following rallies:-

Woolsbridge

Eden Gate

Shamba

Wareham Forest

Please can you make sure that if you have an outstanding refund for any of the above rallies, that you contact the Treasurer with your bank details and the rally number.

The Contact address is

Best regards

Committee

Remaining Rallies Cancelled and A.G.M. Postponed

Dear Members

It is with sadness that we must inform you that due to the new restrictions on the number of people allowed in gatherings being enforced on Monday 14th September 2020 the Committee have voted on cancelling all of the remaining West Hampshire rallies for 2020. 

This includes; the children’s Christmas Party and to postpone the centres Adult and Youth section AGM’s.

This has not been an easy decision, but one which we have had to make in these unprecedented times. We are fully aware that money has been paid out for some of the rallies and our Treasurer will be working on sending you your refunds.

Please can you email the Treasurer with your Banking Details(Account Name, Account Number, and Sort Code), and Rally Number on   so that the funds can be sent ASAP.

The AGM is being postponed until we can re-organise this event, but we are leaving the current nominations live so we still need you to come forward if you think you could serve on the Committee in some capacity.  New cut off dates for nominations will be published once we have decided the format of the AGM and date of event.

We would like to thank all of the Rally Officers who were running rallies for their understanding and support in this situation.

We will now be concentrating on the 2021 programme and ask that  all Rally Officers running rallies next year send their write ups  to our Rally Secretary at    so that we can get next year’s rally book ready to go to the printers.

Thank you ALL for your support throughout these times.

Your  Committee